HVAC Quote Template (Free)
HVAC quotes need to cover equipment, labour, refrigerant, permits, and sometimes disposal of old units. Clients compare multiple quotes — clarity wins.
HVAC quote checklist
- System type (split, ducted, commercial)
- Equipment model and capacity (kW/tonnage)
- Labour: install hours, commissioning, testing
- Materials: refrigerant lines, electrical, ductwork mods
- Permits and compliance certificates
- Old unit removal/disposal
- Warranty terms (labour vs parts)
- Payment schedule (deposit + completion)
Free template options
EasyQuotes — build a line-item quote and PDF in under 2 minutes. Good for repair quotes and smaller installs.
Housecall Pro — built for home services including HVAC, with scheduling and payment processing.
Sample HVAC repair quote
| Item | Total |
|---|---|
| Diagnostic call-out | $120 |
| Replace capacitor (part + labour) | $280 |
| System test and report | $0 (included) |
| Total | $400 |
Our pick
Repair-focused solo techs: EasyQuotes. Full install crews with dispatch needs: Housecall Pro or Jobber.
Need a quote right now?
Skip the spreadsheet. EasyQuotes lets you build a professional trade quote in under 2 minutes — free to start.
Try EasyQuotes free →FAQ
What's the best free quoting tool for tradies?
For a simple quote without full job management, EasyQuotes is a good starting point. For all-in-one field service software, compare Jobber and Housecall Pro in our guides above.
Do I need invoicing software if I only send a few quotes a month?
If you send fewer than 5 quotes a month, a dedicated quote tool or template may be enough. Once you're invoicing regularly, accounting-focused tools like FreshBooks or Wave make tax time easier.
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Yes. We may earn a commission if you sign up through our links. Our comparisons are written independently.